Post Exchange Methods / A Manual for Exchange Stewards, Exchange Officers, Members of Exchange Councils, Commanding Officers, Being an Exposition of a Simple and Efficient System of Accounting Which Is Applicable to Large and to Small Exchanges Alike.
Transcriber’s Note: This book has two Figure 13s, but no Figure 29. Illustrations described as “actual size” are unlikely to be actual size, as the size is dependent on the device you’re reading this on.
by CAPTAIN PAUL D. BUNKER UNITED STATES ARMY
A manual for Exchange Stewards, Exchange Officers, Members of Exchange Councils Commanding Officers, being an exposition of a simple and efficient system of accounting which is applicable to large and to small Exchanges alike.
General Agents The Eagle Press Service Printers Portland, Me.
Copyright 1915 The Eagle Press—Portland, Me. All rights Reserved
Our Post Exchanges are usually in charge of officers with little or no experience in book-keeping, their assistants are usually enlisted men and not professional clerks and accountants, and there is, at present, no codified or standard system prescribed for handling this business. Some parts of the Post Exchange Regulations have become antiquated through the developments of modern business methods such as the “Voucher Check System”.
In view of these facts it is felt that there is a real need of this book, and it is hoped that the methods herein set forth will prove to be a step toward a uniform system that will be adopted in all Exchanges, one that will reduce overhead charges, eliminate unnecessary labor and improve unsatisfactory profits.
The writer intended discussing several other important points, such as Journal Entries, Mail Order Business, Consignment, Adding Machines, Loose-leaf and Card Index Filing, etc., but circumstances over which he had no control prevent, at present, any addition to these pages.
It is desired to give credit to Captain Henry M. Dichmann 24th Infantry, who by his work in connection with the Post Exchange at Fort Slocum, N. Y., was the inspiration for this work, and to Mr. James Parker, Cashier of the same Exchange, for valuable assistance rendered.
PAUL D. BUNKER, Captain, Coast Artillery Corps.
Paul D. Bunker
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Post Exchange Methods
PREFACE.
TABLE OF CONTENTS.
POST EXCHANGE METHODS.
CHARGE SALES.
General.
Method of Making Charge Sales.
Daily Check of Charge Sales
Daily Summary of Charge Sales.
Recording Charge Sales Slips.
Consolidating Charge Sales Monthly.
Credit Transactions.
Settling Charge Accounts.
Dead and Live Records.
CASH SALES.
Cash Book.
COUPON SALES.
In General.
Kinds of Coupons.
Regulations Concerning Coupons.
Issuing Coupons.
Pay Table Procedure.
Coupon Sales.
STOCK RECORDS.
In General.
Inventories of Stock.
Merchandise Purchased.
Transfers Between Departments.
Consolidating Stock Transactions.
Checking Stock and Sales.
PURCHASE RECORDS.
Purchase Orders.
The Voucher Check System.
CASH DISBURSEMENTS.
THE LEDGER.
General.
Make-up.
Ledger Accounts.
Posting the Ledger.
Balancing the Ledger.
MONTHLY STATEMENTS.
General.
General Balance Sheet.
Surplus and Adjustments.
Statement of Income and Profit and Loss.
PAY ROLLS.
FIGURING SELLING PRICES.
LAUNDRIES.
Bills Receivable for Laundry Work.
Piece Work.
Damage Report.
Claim Settlements.
Inventories.
Pay Rolls.
Miscellaneous Laundry Records.
AUDITING.
CASH REGISTERS.
CONCLUSION.