DAILY RECORD SHEET
21. As a most perfect record must be kept of every transaction, the daily record sheets, as shown in Fig. 4, are of the greatest importance. This book is called the daily journal as frequently as it is designated the daily record.
Fig. 5. Daily Sales Journal or Record of Grain Sales
This book is most convenient when kept in loose-leaf form, as a small number of leaves may be kept in the binder for current use, and after the sheet is filled, it may be filed away for future reference. The size of the sheet is usually 16 by 14 inches, and it is ruled and printed to show date, remarks, shares, stock, price, charge stock account, commission, credit account of, and folio. The purchase blank for this record is exactly the same with the exception that it is used to credit stock account instead of charging, and to charge customers' accounts instead of crediting. There should also be a grain sales sheet and a grain purchase sheet, which differ slightly in the column headings but not necessarily in the ruling—number of bushels taking the place of the column headed shares, and kind of grain taking the place of stock, as shown in Fig. 5. There should also be a sundries sales and purchase sheet for recording orders upon other commodities than grain or stock. Its form is the same as that shown with the exception that amount takes the place of shares, and commodities the place of stock in each form.
Fig. 6. Special Journal Used by a Grain Commission Company
As soon as an order is received, it is entered upon the proper record with all of the particulars, and the postings to customers' accounts are made daily, but the posting to the general ledger accounts need not be made more frequently than once a month, unless it is desired to take off a general ledger balance at more frequent intervals.
Fig. 7. Daily Advice of Purchase or Sale Rendered to Customers