II District Conferences, Joint Committees and Joint Meetings

1. District divisions.

To facilitate the purposes herein set forth, the camps of the company shall be divided into five or more districts, as follows: the Trinidad District, comprising all mines and coke oven plants in Las Animas County; the Walsenburg District, comprising all mines in Huerfano County; the Cañon District, comprising all mines in Fremont County; the Western District, comprising all mines and coke oven plants located on the Western Slope; the Sunrise District, comprising the iron mines located in Wyoming.

2. Time, place and purpose of district conferences.

District conferences shall be held in each of the several districts above mentioned at the call of the president, at places to be designated by him, not later than two weeks following the annual election of representatives, and at intervals of not more than four months thereafter, as the operating officers of the company, or a majority of the representatives of the employees in each of the several districts, may find desirable. The purpose of these district conferences shall be to discuss freely matters of mutual interest and concern to the company and its employees, embracing a consideration of suggestions to promote increased efficiency and production, to improve working and living conditions, to enforce discipline, avoid friction, and to further friendly and cordial relations between the company’s officers and employees.

3. Representation at district conferences.

At the district conferences the company shall be represented by its president or his representative and such other officials as the president may designate. The employees shall be represented by their elected representatives. The company’s representatives shall not exceed in number the representatives of the employees. The company shall provide at its own expense appropriate places of meeting for the conferences.

4. Proceedings of district conferences.

The district conferences shall be presided over by the president of the company, or such executive officer as he may designate. Each conference shall select a secretary who shall record its proceedings. The record of proceedings shall be certified to by the presiding officer.

5. Joint committees on industrial relations.

The first district conferences held in each year shall select the following joint committees on industrial relations for each district, which joint committees shall be regarded as permanent committees to be intrusted with such duties as are herein set forth, or as may be assigned by the conferences. These joint committees shall be available for consultation at any time throughout the year with the Advisory Board on Social and Industrial Betterment, the president, the president’s executive assistant, or any officer of the operating department of the company.

(a) Joint Committee on Industrial Coöperation and Conciliation: to be composed of six members.

(b) Joint Committee on Safety and Accidents: to be composed of six members.

(d) Joint Committee on Recreation and Education: to be composed of six members.

6. Selection and composition of joint committees.

In selecting the members of the several joint committees on industrial relations, the employees’ representatives shall, as respects each committee, designate three members and the president of the company or his representative, three members.

7. Duties of Joint Committee on Industrial Coöperation and Conciliation.

The Joint Committee on Industrial Coöperation and Conciliation may, of their own initiative, bring up for discussion at the joint conferences, or have referred to them for consideration and report to the president or other proper officer of the company at any time throughout the year, any matter pertaining to the prevention and settlement of industrial disputes, terms and conditions of employment, maintenance of order and discipline in the several camps, company stores, etc.

8. Duties of Joint Committee on Safety and Accidents.

The Joint Committee on Safety and Accidents may, of their own initiative, bring up for discussion at the joint conferences, or have referred to them for consideration and report to the president or other proper officer of the company at any time throughout the year, any matter pertaining to the inspection of mines, the prevention of accidents, the safeguarding of machinery and dangerous working places, the use of explosives, fire protection, first aid, etc.

9. Duties of Joint Committee on Sanitation, Health and Housing.

The Joint Committee on Sanitation, Health and Housing may, of their own initiative, bring up for discussion at the joint conferences, or have referred to them for consideration and report to the president or other proper officer of the company at any time throughout the year, any matter pertaining to health, hospitals, physicians, nurses, occupational disease, tuberculosis, sanitation, water supply, sewage system, garbage disposal, street cleaning, wash and locker rooms, housing, homes, rents, gardens, fencing, etc.

10. Duties of Joint Committee on Recreation and Education.

The Joint Committee on Recreation and Education may, of their own initiative, bring up for discussion at the joint conferences, or have referred to them for consideration and report to the president or other proper officer of the company, at any time throughout the year, any matter pertaining to social centers, club houses, halls, playgrounds, entertainments, moving pictures, athletics, competitions, field days, holidays, schools, libraries, classes for those who speak only foreign languages, technical education, manual training, health lectures, classes in first aid, religious exercises, churches and Sunday schools, Y. M. C. A. organizations, etc.

11. Annual and special joint meetings.

In addition to the district conferences in each of the several districts, there shall be held in the month of December an annual joint meeting, at a time and place to be designated by the president of the company, to be attended by the president and such officers of the company as he may select and by all the employees’ representatives of the several districts. At this meeting reports covering the work of the year shall be made by the several joint committees and matters of common interest requiring collective action considered. A special joint meeting of any two or more districts may be called at any time upon the written request to the president of a majority of the representatives in such districts or upon the president’s own initiative, for the consideration of such matters of common interest as cannot be dealt with satisfactorily at district conferences. Notice of such special joint meetings shall be given at least two weeks in advance.