IV Social and Industrial Betterment
1. Executive supervision.
The president’s executive assistant, in addition to other duties, shall, on behalf of the president, supervise the administration of the company’s policies respecting social and industrial betterment.
2. Coöperation of president’s executive assistant with joint committees in carrying out policies of social and industrial betterment.
In the discharge of his duties, the president’s executive assistant shall from time to time confer with the several Joint Committees, on Industrial Coöperation and Conciliation, on Safety and Accidents, on Sanitation, Health and Housing, and on Recreation and Education, appointed at the annual joint conferences, as to improvements or changes likely to be of mutual advantage to the company and its employees. Members of the several joint committees shall be at liberty to communicate at any time with the president’s executive assistant with respect to any matters under their observation or brought to their attention by employees or officials of the company, which they believe should be looked into or changed. As far as may be possible, employees should be made to feel that the president’s executive assistant will welcome conferences with members of the several joint committees on matters of concern to the employees, whenever such matters have a direct bearing on the industrial, social, and moral well-being of employees and their families or the communities in which they reside.
3. Advisory Board on Social and Industrial Betterment.
In addition to consulting, from time to time, the several joint committees or their individual members, the president’s executive assistant shall be the chairman of a permanent Advisory Board on Social and Industrial Betterment, to which may be referred questions of policy respecting social and industrial betterment and related matters requiring executive action.
4. Members of Advisory Board.
The Advisory Board on Social and Industrial Betterment shall be composed of such of the company’s officers as the president may designate.
5. Regular and special meetings of Advisory Board.
The Advisory Board shall meet at least once in every six months, and may convene for special meetings upon the call of the chairman whenever he may deem a special meeting advisable.
6. Powers and duties of the Advisory Board.
The Advisory Board shall have power to consider all matters referred to it by the chairman, or any of its members, or by any committee or organization directly or indirectly connected with the company, and may make such recommendations to the president as in its opinion seem to be expedient and in the interest of the company and its employees.
7. Supervision of community needs by president’s executive assistant.
The president’s executive assistant shall also exercise a general supervision over the sanitary, medical, educational, religious, social and other like needs of the different industrial communities, with a view of seeing that such needs are suitably and adequately provided for, and the several activities pertaining thereto harmoniously conducted.
8. Method of carrying out improvements.
Improvements respecting social and industrial betterment shall, after approval by the president, be carried out through the regular company organization.
9. Hospitals and doctors.
In camps where arrangements for doctors and hospitals have already been made and are satisfactory, such arrangements shall continue.
In making any new arrangement for a doctor, the employees’ representatives in the camps concerned, the president’s executive assistant, and the chief medical officer shall select a doctor, and enter into an agreement with him which shall be signed by all four parties.
10. Company periodical.
The company shall publish, under the direction of the president’s executive assistant, a periodical which shall be a means of communication between the management, the employees and the public, concerning the policies and activities of the company. This periodical shall be used as a means of coördinating, harmonizing, and furthering the social and industrial betterment work, and of informing employees of the personnel and proceedings of conferences, boards and committees in which they are interested. It shall record events pertaining to social and industrial activities, and be a medium for making announcements with reference to the same, and for diffusing information of mutual interest to the company and its employees.
11. Cost of administering plan of representation and of furthering social and industrial betterment policies.
The promotion of harmony and good-will between the company and its employees and the furtherance of the well-being of employees and their families and the communities in which they reside being essential to the successful operation of the company’s industries in an enlightened and profitable manner, the expenses necessarily incident to the carrying out of the social and industrial betterment policies herein described, and the plan of representation, joint conferences and joint meetings, herein set forth, including the payment of traveling expenses of employees’ representatives when attending joint conferences and annual joint meetings, and their reimbursement for the working time necessarily lost in so doing, shall be borne by the company. But nothing herein shall preclude employees of the company from making such payment to their representatives in consideration of services rendered on their behalf as they themselves may voluntarily desire and agree to make.