RULES RELATING TO PUBLICATION.
ADOPTED BY THE BOARD OF MANAGERS FEBRUARY 6, 1891.
Form of Publication.
SECTION 1. The National Geographic Society will continue to publish a serial entitled The National Geographic Magazine.
SEC. 2. This serial shall be published in covered parts or brochures, consecutively paged for each volume. The brochures shall be designated by volume numbers and limiting pages; and each shall bear a special title setting forth the contents and authorship, as well as the title of the serial and the seal and imprint of the Society, and, in addition, the precise date of publication.
SEC. 3. A brochure may consist of a single memoir or article, in which case twenty-five copies will be furnished to the author without charge, and the author may order or authorize the order of any additional number of copies; and the shorter papers, abstracts, reviews, notes and miscellaneous matter may be collected and issued as brochures uniform with those containing the memoirs.
SEC. 4. The brochures of the serial shall be arranged for gathering into volumes, each comprising the issue of a calendar year; and about the close of each year there shall be published in a brochure arranged to complete the volume a title-page, a list of contents, and an index for the corresponding volume, together with an abstract of the proceedings of the Society and lists of officers and members for the year, and a copy of the by-laws and rules governing the Society.
Matter of Publication.
SEC. 5. The matter published in the National Geographic Magazine, may comprise: (1) original communications prepared by members or guests of the National Geographic Society presented at meetings by title or otherwise; (2) original communications or memoirs prepared for the Magazine either by members or non-members, whether presented before the Society or not; (3) translations or abstracts of important foreign publications relating to geography, reviews of geographic works, items of geographic intelligence, etc.; (4) abstracts of papers read and discussions made before the Society, prepared or revised by authors; (5) administrative records of the Society, including condensed minutes of meetings prepared by the secretaries; (6) lists of members, by-laws and rules, resolutions of permanent character, etc.; and (7) title pages, lists of contents and indexes for each volume.
SEC. 6. Matter designed for publication in the National Geographic Magazine may be transmitted to the Committee on Publications either direct or through the secretaries or other officers of the Society: soon as may be thereafter the Committee shall decide on the desirability and expediency of publication, or refer the matter to the Board of Managers for decision; if the matter is accepted it shall be published soon as practicable; if rejected it shall be returned to the author. Communications from non-members and translated memoirs shall be published only upon unanimous vote of the Committee on Publications or by specific authority from the Board of Managers. The Committee on Publications or the Board of Managers may refer any communication to special committees for examination.
SEC. 7. Matter offered for publication in the National Geographic Magazine becomes thereby the property of the National Geographic Society and shall not be published elsewhere prior to publication in the Magazine except by consent of the Society.
SEC. 8. Matter accepted for publication in the National Geographic Magazine shall be either printed and issued soon as possible as a memoir-brochure or reserved for the next brochure of miscellaneous contents (or magazine-brochure) at the option of the Committee on Publications. Proofs of letter-press and illustrations shall be submitted to authors or persons designated by authors whenever practicable; but printing shall not be delayed more that one week by reason of absence or incapacity of authors.
Manner of Publication.
SEC. 9. The text of each brochure of the National Geographic Magazine shall begin under its proper title on an odd-numbered page bearing at its head the title of the serial, the volume, the limiting pages, and the date of publication; each such brochure shall be accompanied by the illustrations pertaining to it, the plates consecutively numbered for the volume; and each brochure may contain a synoptic list of contents prepared by the author and, at the option of the Committee on Publications, an alphabetic index, provided the same be prepared by the author. Each brochure shall be enclosed in a cover conforming nearly as may be to the present covers of the serial, bearing at the head of its title-page the title of the serial, the volume, the limiting pages, the date of publication, and, below, the seal and imprint of the Society; other cover pages may bear a list of the publications of the Society; but nothing else of bibliographic or other permanent value shall be printed on the covers unless the same be printed also in the body of the volume to which the brochure belongs.
SEC. 10. The author of each memoir shall receive twenty-five copies without charge and shall be authorized to order, through the Committee on Publications, any edition of exactly similar brochures in exactly similar covers to be printed as author's separates at cost of paper and press work; but no author's separates of the memoir-brochures shall be issued except in this regular form.
SEC. 11. At least two magazine-brochures maybe published during each year, the first about the close of the meeting season of the Society, and the second about the close of the calendar year.
SEC. 12. Authors of papers in the magazine-brochures shall have the privilege of ordering, through the Committee on Publications, at their own cost, any number of separate copies, provided these separates bear the original pagination and a printed reference to the serial and volume from which they are extracted.
SEC. 13. About the end of each year a volume-title-page, general lists of contents and illustrations of the volume, lists of officers and members of the Society, the by-laws and rules, an abstract of the proceedings for the year, and a general index to the volume shall be printed and issued as a separate brochure. All of this matter except the index shall be arranged for binding at the beginning of the volume under a distinct Roman pagination; but the index shall take the regular Arabic pagination at the end of the volume. The title-page shall bear the name of the Committee on Publications; and the obverse shall bear the imprimatur of the Board of Managers and the printer's card.
SEC. 14. The bottom of each signature and of each initial page shall bear a signature mark giving an abbreviated title of the serial, the volume and the year; and every page shall be numbered, the initial and sub-title pages at the bottom.
SEC. 15. The page-head titles shall be: on even-numbered pages, name of author and catch title of paper; on odd-numbered pages, catch title of contents of page.
SEC. 16. All brochures shall be trimmed at top, side and bottom.
SEC. 17. The typography, paper and general make up shall conform, except as herein otherwise specified, nearly as may be to the National Geographic Magazine as heretofore published.
SEC. 18. The date of publication of each brochure shall be that upon which the edition is delivered to the Committee on Publications.
SEC. 19. The brochures shall be distributed immediately by the Committee on Publications to members of the Society, subscribers, and exchanges from a list furnished by the Secretaries; and the undistributed copies of each edition shall be turned over to the Secretaries.
SEC. 20. The regular edition shall be seven hundred and fifty copies for the Society, and twenty-five copies for authors.
SEC. 21. The Committee on Publications shall keep a record of all matter published wholly or in part under the auspices of the Society whether the same be author's editions of the memoir-brochures, author's extracts from the magazine-brochures, or any other matter printed from type originally composed for the Magazine.
SEC. 22. The Magazine shall be mailed free to members of the Society not in arrears for dues more than six months, and also to exchanges, and for an annual price of three dollars to regular subscribers. The separate brochures may be sold, to the number of not more than ten to each individual, at an advance on cost of 25 per cent. to members and 75 per cent. to non-members of the Society; and either separate brochures or complete volumes may be sold to dealers at the usual discount for matter of the same class.
SEC. 23. The Committee on Publications may introduce at discretion advertisements of proper character, on pages provided for the purpose not taking the regular pagination of the Magazine, at the usual rates for such service.