Fig. 17 illustrates how the payments are recorded on the disbursement or credit side of the cash book. When the checks are written they are entered in the cash book, from which they are posted to the voucher register. Voucher numbers are entered when the amounts are posted.
At the end of the month the columns are footed, and the totals of the discount and check columns are posted to the debit of vouchers payable. Footings of discount and total columns are posted to the credit of discount on purchases and bank accounts.
The vouchers payable account in the ledger would now appear as follows:
| Vouchers Payable | ||
| Dr. | Cr. | Balance |
| $777.00 | $1,216.50 | $439.50 |
We have already seen that the voucher register balances, and turning to that record, we find the footing of the unpaid vouchers column to be $439.50, which agrees with the balance of vouchers payable account.
EXERCISE
Prepare a form of voucher register providing for distribution to the following accounts: Merchandise, Purchases, In-Freight, Expense, Salaries, and Sundries. One of the chief requisites of the accountant is the ability to prepare suitable forms for accounting records. Care should be used in preparing this form to omit no detail that should be included in such a voucher register.
When the register has been prepared, record the following transactions.
Foot all columns as for posting at end of the month.