5. If a periodical, get old card from "binding returned" file. In the case of new periodicals and books a card must be made, and the binder instructed to make a sample back for future use. Enter volume on card (one volume a line, unless several volumes are to be bound together).
6. Fill out binding slip (see page 154), indicating full lettering, proper spacing, style and material. Also make note on bottom of slip for such directions as "make sample back," "include all front covers," "no title page or index published," etc.
7. In the case of separate books it will be necessary to make out a card similar to the periodical binding card to be used in sending invoice of shipment to the binder.
8. Place binding slip in front of volume; tie up periodicals and lay aside with the volumes waiting to be shipped.
9. When shipment is ready to be sent, arrange cards:
a. By departments which are responsible for the cost of binding;
b. Alphabetically by author or title under departments.
10. Make typewritten list in triplicate (or more if necessary) of volumes for each department; one copy for filing, one for the binder and one to go to the order department with an estimate of the cost to serve as a charge against the proper department. If the departments against which charges must be made are many it may be simpler to list the books as they come, even if several departments are on one page, and to draw off from this the charges for the order department. Where departments are numerous and the record of each department is kept on a separate sheet there are a great number of sheets to handle, causing annoyance both in the binding department and in the bindery. Two lists may be sent to the binder so that he may add prices to one when the books are returned. This saves his time and also that of the binding assistant.
11. Stamp date on the binding card in the column marked "sent."
12. Stamp name of binder on binding card if the work is divided among different binders.