II. On the arrival of any prisoners at any station, a careful comparison of them with the rolls which accompany them will be made, and all errors on the rolls will be corrected. When no roll accompanies the prisoners, one will immediately be made out, containing all the information required, as correct as can be, from the statements of prisoners themselves. When the prisoners are citizens, the town, county, and State from which they come will be given on the rolls, under the headings Rank, Regiment, and Company. At stations where prisoners are received frequently, and in small parties, a list will be furnished every fifth day—the last one in the month may be for six days—of all prisoners received during the preceding five days. Immediately on their arrival, prisoners will be required to give up all arms and weapons of every description, of which the Commanding Officer will require an accurate list to be made. When prisoners are forwarded for exchange, duplicate parole rolls, signed by the prisoners, will be sent with them, and an ordinary roll will be sent to the Commissary General of Prisoners. When they are transferred from one station to another, an ordinary roll will be sent with them, and a copy of it to the Commissary General of Prisoners. In all cases, the officer charged with conducting prisoners will report to the officer under whose order he acts the execution of his service, furnishing a receipt for the prisoners delivered, and accounting by name for those not delivered; which report will be forwarded, without delay, to the Commissary General of Prisoners.
III. The hospital will be under the immediate charge of the senior Medical Officer present, who will be held responsible to the Commanding Officer for its good order and the proper treatment of the sick. A fund for this hospital will be created, as for other hospitals. It will be kept separate from the fund of the hospital for the troops, and will be expended for the objects specified, and in the manner prescribed, in paragraph 1212, Revised Regulations for the Army of 1863, except that the requisition of the Medical Officer in charge, and the bill of purchase, before payment, shall be approved by the Commanding Officer. When this “fund” is sufficiently large, it may be expended also for shirts and drawers for the sick, the expense of washing clothes, articles for policing purposes, and all articles and objects indispensably necessary to promote the sanitary condition of the hospital.
IV. Surgeons in charge of hospitals where there are prisoners of war will make to the Commissary General of Prisoners, through the Commanding Officer, semi-monthly reports of deaths, giving names, rank, regiment, and company; date and place of capture; date and cause of death; place of interment, and number of grave. Effects of deceased prisoners will be taken possession of by the Commanding Officer—the money and valuables to be reported to this office (see note on blank reports), the clothing of any value to be given to such prisoners as require it. Money left by deceased prisoners, or accruing from the sale of their effects, will be placed in the Prison Fund.
V. A fund, to be called “The Prison Fund,” and to be applied in procuring such articles as may be necessary for the health and convenience of the prisoners, not expressly provided for by General Army Regulations, 1863, will be made by withholding from their rations such parts thereof as can be conveniently dispensed with. The Abstract of Issues to Prisoners, and Statement of the Prison Fund, shall be made out, commencing with the month of May, 1864, in the same manner as is prescribed for the Abstract of Issues to Hospital and Statement of the Hospital Fund (see paragraphs 1209, 1215, and 1246, and Form 5, Subsistence Department, Army Regulations, 1863), with such modifications in language as may be necessary. The ration for issue to prisoners will be composed as follows, viz.:—
When beans are issued, hominy or rice will not be. If at any time it should seem advisable to make any change in this scale, the circumstances will be reported to the Commissary General of Prisoners for his consideration.
VI. Disbursements to be charged against the Prison Fund will be made by the Commissary of Subsistence, on the order of the Commanding Officer; and all such expenditures of funds will be accounted for by the Commissary, in the manner prescribed for the disbursements of the Hospital Fund. When in any month the items of expenditures on account of the Prison Fund cannot be conveniently entered on the Abstract of Issues to Prisoners, a list of the articles and quantities purchased, prices paid, statement of services rendered, &c., certified by the Commissary as correct, and approved by the Commanding Officer, will accompany the Abstract. In such cases it will only be necessary to enter on the Abstract of Issues the total amount of funds thus expended.
VII. At the end of each calendar month, the Commanding Officer will transmit to the Commissary General of Prisoners a copy of the “Statement of the Prison Fund,” as shown in the Abstract of Issues for that month, with a copy of the list of expenditures specified in preceding paragraph, accompanied by vouchers, and will indorse thereon, or convey in letter of transmittal, such remarks as the matter may seem to require.
VIII. The Prison Fund is a credit with the Subsistence Department, and at the request of the Commissary General of Prisoners may be transferred by the Commissary General of Subsistence in the manner prescribed by existing Regulations for the transfer of Hospital Fund.
IX. With the Prison Fund may be purchased such articles, not provided for by regulations, as may be necessary for the health and proper condition of the prisoners, such as table furniture, cooking utensils, articles for policing, straw, the means for improving or enlarging the barracks or hospitals, &c. It will also be used to pay clerks and other employees engaged in labors connected with prisoners. No barracks or other structures will be erected or enlarged, and no alterations made, without first submitting a plan and estimate of the cost to the Commissary General of Prisoners, to be laid before the Secretary of War for his approval; and in no case will the services of clerks or of other employees be paid for without the sanction of the Commissary General of Prisoners. Soldiers employed with such sanction will be allowed 40 cents per day when employed as clerks, stewards, or mechanics; 25 cents a day when employed as laborers.