Peter Hackett,
Secretary.
After the writing of the minutes, the next duty of the secretary is to see that the members of committees appointed are notified of that fact and are told who is their chairman. Some such form as the following is generally used:—
Public School No. 3,
West Newton, Ill.,
February 4, 1906.Mr. Clark Sturgis,
Dear Sir,—
At the last regular meeting of the Literary Society of this school, held February 3, 1906, you were appointed a member of the Entertainment Committee, of which Miss Mary Smith is chairman.
Yours respectfully,
Peter Hackett,
Secretary.Exercise 140.—1. Make out a constitution and by-laws for a debating society, an athletic association, a nature study club, a reading club, a literary society, a walking club, a sewing society, a chess club.
2. Write minutes for the regular meeting of any one of these organizations.
3. Write letters of notifications to committees appointed at these meetings.
There are usually several permanent committees to whom are regularly referred matters falling in their provinces. Some of these committees are the financial committee, the entertainment committee, the membership committee, the programme committee, etc. When the club votes that some question be referred to one of these committees, it is the duty of the secretary to write a notice of reference in some such form as this:—
The Musical Club of the Caxton School.
Office of the Secretary, Chicago, Ill.,
May 23, 1906.Mr. Elmer Henderson,
Chairman of Membership Committee,
Musical Club of the Caxton School.Dear Sir,—
At the last meeting of the Musical Club, the question of the admission to the Club of three pupils from the lower grades was referred to your committee. They are Henry Appleton, in the Fifth Grade, Mary Monkhouse, in the Sixth Grade, and Parsons Latham, in the Fourth Grade. The respective teachers of the above-mentioned pupils represent them as being sufficiently advanced in the study of music to become useful members of our Club.
Your committee is requested to look into the matter and report at the next regular meeting.
Yours very truly,
Helen Irving,
Secretary.
The answer of the committee would be as follows:—
Chicago, Ill., May 28, 1906.
To the Musical Club
of the Caxton School:The Membership Committee, to whom on the 23d day of the present month was referred the question of the admission to the Musical Club of three pupils from the lower grades, with instructions to ascertain their proficiency in music, respectfully report that they have given due attention to the matter referred to them and find:—
That Henry Appleton plays the violin well enough to play a second part in the quartet.
That Mary Monkhouse has a good voice and reads music at sight fluently.
That Parsons Latham is as yet too uncertain in his mastery of the flute to take a part in our orchestra.
Your committee therefore recommends that the first two be admitted to membership, but not the last.
Respectfully submitted,
For the Committee,
Elmer Henderson,
Chairman.Exercise 141.—1. Write a notice of reference to a committee on entertainment, asking them to decide on a programme for the annual meeting. Answer as from the committee.
2. Write a notice of reference to a committee on finance, asking them to look into the cost of renting a hall for the meeting of a dramatic society. Answer.
3. Write a notice of reference to a committee on finance, asking them to report upon the probable cost of a set of Dickens for the school library. Answer.
A club sometimes wishes to send a member as delegate to an assembly or convention of similar clubs. When he arrives at the convention, he needs something to show that he has been regularly elected a delegate, and this is furnished him by the secretary in the following form:—