Signature in full,
Address,
Occupation,
A similar form may be prepared relating to plans of proposed new streets, but of course the number of the questions contained in it will be less.
(3.) When the necessary notices have been given and the tracings properly deposited with the surveyor, he should carefully examine them to see if they are in accordance with the byelaws which are in force in his district. They should then be folded and placed in a large envelope, which should be endorsed with the name of the person proposing to carry out the work, the description of the work proposed, the name of the architect, if any, the name of the builder, if any, the date of the deposit, and a blank left for the date of approval. Each envelope should also have a large number stamped upon it.
(4.) These particulars should be entered in a book of reference against a corresponding number, so that at any future date it may be easy to find and refer to any plans that have been deposited by means of an index and the number on the envelope.
(5.) If on examining the plans the surveyor finds anything in them which does not conform to the byelaws, he should be empowered by the urban authority to return them at once to the person depositing them, without having to wait to lay them before a committee, as this is a great saving of time. In returning the plans the surveyor should write a letter setting forth a schedule of his objections and the particulars of the manner in which the plans and sections fail to comply with the requirements of the byelaws.
(6.) If the plans are redeposited unaltered or showing still some non-compliance with the byelaws, the surveyor must lay them before his committee and explain in what respects they are defective, leaving it to the committee to decide whether they shall be approved or not.
(7.) If the plans are in accordance with the byelaws, the surveyor reports the fact to the committee, whereupon the plans should be at once signed by the chairman of the committee.
(8.) All plans which the committee decline to approve of should be at once returned to the person who deposited them with a written notification of the reasons.
(9.) Plans which are approved of by the committee and afterwards ratified by the general meeting of the urban authority, should be carefully put away in pigeon-holes, so that by means of the reference book previously described they can be easily found at any future time. This is very important, as no extension of a building the plans of which have been thus approved by the urban authority can ever afterwards be carried out without their consent; and the plans of any alteration which would not involve building upon an increased area must be deposited as in the case of a new building.
(10.) A notification in writing should be sent to the person who has deposited the plans when they have been approved by the urban authority; and in sending this notification it is well to draw his attention to the fact that notice must be given to the surveyor of the commencement of the work, in order that the foundations, drains, &c., may be examined by him before the ground is filled in.