Another plan would be to mark every cupboard or other receptacle with a letter or number. As these places would have glass doors, if they had any at all, there would be no necessity to mark separate shelves or pigeon-holes further. It is not always possible, or even desirable, to fix the location of supplies beyond the main receptacle. A reference to a cupboard is quite near enough for any one having eyes in his head. To these various receptacles an index on cards or slip books as before can readily be made. The card should bear the name of the article at one of its top corners, and on the opposite corner the number or letter of the place where it is to be found. If necessary the remainder of the card or slip can be used for setting out the dates and quantities of successive orders of the article. This will be found a very useful form of inventory.

315.

315. The indexes of minute books are usually kept in the books themselves and not separately. If a thumb index has not been provided, a few pages, say, twenty-six, may be reserved at the beginning or end of the book, in which an alphabetical sequence can be spaced out in pencil. It is equally clear, for all the reasons given in favour of the individual entries, that cards permit, that these indexes may be made on cards.

FDickens, Charles
David Copperfield
Macmillan, 4 : 6n.
Accession No. 7,420Date withdrawn, 10 : 6 : 18.
IncompleteOut of date
✓DirtyNew ed.Bad
✓Worn outNo. of copies in Lib., 20
✓To be replacedTransferred
Not to be replacedMarked in Acc. Bk.

Fig. 121.—Withdrawals Card ([Section 316]).

316. Withdrawn Books.

316. Withdrawn Books.—The card is a useful medium for recording withdrawals, and furnishes ample room for particulars (see [Fig. 121]).

317. Stock-taking Results.

317. Stock-taking Results.—Books missing at stock-taking are conveniently indexed on cards (see [Fig. 122]).

The back of the card indicates the dates at which examinations were made of the various places where the missing book might be traced (see [Fig. 123]).