Every library which desires to keep abreast with modern ideas in library work should send its librarian to the annual conferences of the Library Association, and pay his expenses. All public libraries should[80] join this association as institution members, and their librarian will naturally be a member in his own right. There is more knowledge and good obtained by a librarian coming into personal touch with other librarians during a conference week than can ever be achieved in a state of hermit-like seclusion. The sum spent on a library conference to insure a librarian’s attendance is by far the most profitable investment a library committee can make in a single year.
Some doubt exists as to whether members of committee can be sent at the expense of the library rate, and, so far as parishes are concerned, it has been decided by the district auditors that they can not be sent unless at their own personal expense. Municipal boroughs have power to send committee delegates if so disposed, but the matter remains doubtful as regards Urban District Councils.
74. Duties of the Librarian.
74. Duties of the Librarian.—The duties of a librarian practically cover every section of this Manual, and it is therefore needless to go over the same ground here. It may be assumed, however, that the librarian also acts as clerk to his committee, and a few of the more personal duties of the librarian may be specified. It has been recommended that a librarian should act as clerk, and some reasons may be given why this course should always be taken. The librarian is the only official who holds all the threads of work and routine in his hands or who thoroughly understands the practical working of the institution. By combining the functions he remains in touch with his committee, and can much better understand their views than if a second person acts as intermediary or interpreter. The plan is also more economical, as town clerks sometimes take a salary for acting as clerk to the library committee, or charge a proportion of office expenses to the library. Both courses are quite unnecessary. It is not desirable, when a library committee has obtained a complete or partial delegation of powers, to have its work controlled or interfered with by another municipal department. Even when a library committee remains but an ordinary committee of a local authority, it is not desirable for the town clerk to do more than depute a junior clerk to attend meetings for the sole purpose of recording minutes. The chairman and librarian should call all meetings and arrange all necessary business. It is too often overlooked that library committees are appointed to carry out special work under a special Act of Parliament, and that, in consequence, they are performing duties outside the ordinary routine of municipal work.
75.
75. The following summary of the more important duties of the librarian is applicable to the average library, but must be adjusted considerably in large libraries, where the chief librarian is mainly an administrator. Such large libraries have special departmental experts, and it is clear that over many of these items the chief librarian can exercise only a general supervision. Where there are large trained staffs he should avoid details and concern himself with the general direction of all departments; otherwise he will become immersed impossibly in minutiæ to the great detriment of the library service as a whole:
1. He must superintend and prepare all the business for the library committee, including summoning meetings, preparing agendas, checking accounts, compiling lists of books, preparing reports and taking minutes of proceedings.
2. He must attend all committee meetings, and such of the local authority meetings as may be fixed.
3. He must prepare all specifications for contracts, and bring forward in plenty of time all business which arises regularly, either monthly, quarterly or annually.