Eighth. To receive and officially entertain women when requested so to do by the Exposition Company and the Commission.
Ninth. To commission members of the board or others, with the approval of the Commission and the company, to travel in the interest of the exposition, either at home or abroad.
Tenth. To provide for the constant attendance, in rotation, of at least three members of the board at the exposition grounds from April 30 to December 1, 1904.
Eleventh. To issue bulletins from time to time as the company and the Commission may approve, for the special information of women and the exploitation of their contributions to the success of the exposition.
These suggestions may be supplemented by others, and some of them may be disregarded by you entirely. They will, however, serve to convey to you the views of the Commission on the general range of work you can, if you wish, undertake to perform, subject only to the limitation that you submit your plan when agreed upon to the Commission and the company for consideration and approval, to the end that harmony may prevail.
Let us not at any time lose track of this one important fact, that the exposition will be enormously expensive at best, and that it does not befit us to look up ways and means of expending money exclusively but to have some regard for the income of the Exposition Company. Widespread and indiscriminate entertainment of societies will be quite impossible. Within the scope of your work there should be some committee or subdivision of the board to begin at once to ascertain what different societies, organizations, and women's congresses could be assembled here, and then bring them in within the scope of your work for submission to the company. We will gladly submit to the company a plan for the disposal of matters that will involve a reasonable limit of entertainment, and have means placed at your disposal for correspondence, exploitation, and entertainment. Your committees ought to be at work now and continue diligently at work until the exposition gates open. After that you will have ample work to do in connection with carrying out the projects you will have previously originated.
The meeting set for April 29 was called by the president of the board one day earlier, and the members met in the Administration Building, exposition grounds, April 28, 1903.
The announcement of the death on February 27, 1903, of Mrs. Washington A. Roebling, the member of the board from New Jersey, was read and received with regret, and a committee was appointed to draft suitable resolutions, to be spread upon the minutes of the board.
On that day the following rules and regulations were adopted by the board, a copy being submitted to the National Commission and subsequently approved by that body on April 29, 1903, and by the Exposition Company January 12, 1904.
Rules and Regulations.