CHAPTER IX.
IN WHICH PHIL ATTEMPTS TO MAKE OUT A TRIAL BALANCE.
I went to church and to Sunday school as usual the next day; and I knew that I felt better than I should have done on board of the Florina. The next day, however, when I met Mr. Whippleton in the counting-room, he seemed to have laid up no grudge against me: on the contrary, I thought he was rather more pleasant and considerate than usual; but perhaps his conduct was only in contrast with what I had expected.
On Thursday morning, Bob Murray, the new entry clerk, appeared, and I spent the forenoon in initiating him into the mysteries of his duty. In the afternoon I commenced posting, for Mr. Whippleton had been so busy with his boat, and with his other out-door occupations, that the books were somewhat behindhand. While I was thus engaged, I obeyed the instructions of the junior partner, and examined carefully into the system by which the accounts were kept. I began early in the morning and worked till late at night, until I had posted everything down to the Saturday of the preceding week. Then I had no difficulty in keeping the work up.
Mr. Whippleton was away now a large portion of the time. I knew that he was engaged to some extent in real estate speculations, and he hinted to me that these operations occupied a considerable portion of his time. He had simply directed me to post the books, but having mastered the system, I was disposed to show him that I was competent to keep the books alone. I footed up the columns of the invoice and sales books, and I intended to surprise him, at the end of the month, by showing him a trial balance and a statement of results. I thought I could do this, and it would be a feather in my cap if I succeeded. It would not only be good practice for me, but it would show the exact condition of the business.
While I was at work on the invoice book, I found what appeared to me to be an error. The invoices, or bills of lumber purchased by the firm, were all carefully filed away. On referring to the original document, I found it footed up five instead of fifteen thousand dollars. I turned to the cash book, and found that fifteen thousand dollars had been paid on account of this transaction, and I concluded that there must be another bill. I could find no other. The purchase had been made while I was in the office, and I remembered the bill.
I decided to examine all the invoices from the first day of the year, and compare them with the entries in the book, which had been transferred to the ledger. I discovered four other entries for which there were no invoices at all. In other words, there was merchandise to the amount of about thirty-five thousand dollars of which I could obtain no knowledge whatever. However, I went on with my trial balance, and the result, when I had completed it, was startling to me. My statement showed that the firm had lost over ten thousand dollars in five months, taking the stock on hand at cost and considering all debts good.
The head salesman kept what he called a "lumber book." The first entry in it was the amount of stock on hand at the beginning of the year. To this was added all lumber bought, and from it all sales were deducted, so that the book showed the amount of lumber of each kind on hand. This he did so as to be able at all times to report what new stock was needed, and then Mr. Whippleton ordered it. As there was not a great variety of merchandise, the keeping of this book did not demand much labor, each salesman being required to deduct his sales from the gross amounts.
None of the invoices which were missing had been entered in this book. It appeared, therefore, that the firm had thirty thousand dollars worth of stock on hand more than was exhibited by the lumber book. I did not understand it, and I came to the conclusion that I did not know half so much about book-keeping as I had flattered myself I did. Still my accounts all "proved," and though I worked over this problem every evening till midnight, I could not arrive at any different result.