XXX. The duties of a secretary to a Grand or District Lodge are:—To attend Lodge and Committee meetings and take minutes of the proceedings, entering the same in a book to be kept for that purpose.
To conduct all the correspondence of the Society. To take down the names and addresses of parties desirous of being initiated into the Order; and upon receiving the initiation fee from each, and entering the amount into a book, he will give each party a card, by which they may be admitted into the place appointed for the ceremony.
To receive the subscriptions of members, entering the same into a small account book, numbering the Subscribers from No. 1, and following up the sequence in regulation order, giving to each Subscriber a card, on which his contribution or payment shall be noted.
To enter all additional weekly payments, and all levies, into separate small books; all subscriptions and payments to be afterwards copied into a ledger, ruled expressly for the purpose.
The Secretary to be paid an adequate weekly salary; and to be allowed an Assistant if the amount of business require it.
The Secretary of each Grand or District Lodge shall balance his books once every fortnight, and the Managing Committee shall audit them, going over each item of receipt and expenditure with strict attention, checking the same with scrupulous care; and if found correct, three of the Committee shall verify the same by affixing their signatures to the page on which the balance is struck.
Initiation
XXXI. Any of the Officers or Members of a Lodge may be appointed by the Committee of Management to perform the Initiation Service; and to have charge of the Robes, etc., for that purpose; for which the Committee may allow him a reasonable remuneration.
Any party applying to be initiated must bring forward two witnesses as to character and the identity of his trade or occupation.