Composition-Rhetoric - Stratton D. Brooks; Marietta Hubbard

6. Edward Harrington, living at 1962 Seventh Avenue, New York.

7. To a friend at a seaside resort.

8. To a friend visiting your uncle in Oakland, California.

+100. The Great Rule of Letter Writing.+—The great rule of letter writing is, Never write a letter which you would not be willing to see in print over your own signature. That which you say in anger may be discourteous and of little credit to you, but it may in time be forgotten; that which you write, however, may be in existence an untold number of years. Thousands of letters are now on exhibition whose authors never had such a use of them in mind. If you ever feel like writing at the end of a letter, "Burn this as soon as you read it," do not send it, but burn the letter yourself. Before you sign your name to any letter read it over and ask yourself, "Is this letter in form and contents one which would do me credit if it should be published?"

+101. Business Letters.+—Since the purpose of business letters is to inform, they should, first of all, be characterized by clearness. In asking for information, be sure that you state your questions so that there shall be no doubt in the mind of the recipient concerning the information that you desire. In giving information, be equally sure to state facts so clearly that there can be no possibility of a mistake.

Brevity is the soul of business letters as well as of wit. Business men are busy men. They have no time to waste in reading long letters, but wish to gain their information quickly. Hence we should aim to state the desired facts in as concise a manner as possible, and we should give only pertinent facts. Short explanations may sometimes be necessary, but nothing foreign to the subject-matter should ever be introduced. While we should aim to make our letters short, they should not be so brief as to appear abrupt and discourteous. It shows lack of courtesy to omit important words or to make too frequent use of abbreviations.

We should answer a business letter as soon as possible. This answer, besides giving the desired information, should include a reference to the letter received and an acknowledgment of inclosures, if there were any. All questions should receive courteous replies. The facts should be arranged in a form that will be convenient for the recipient. As a rule it is best to follow the order which the writer has used in his letter, but in some cases we may be able to state our facts more definitely and concisely if we follow some other order.

What has been said in general about attention to forms in letter writing might well be emphasized here, for business men are keen critics concerning letters received. Be careful to use the correct forms already suggested. Also pay attention to punctuation, spelling, and grammar. Write only on one side of the paper and fold the letter correctly. In fact, be businesslike in everything connected with the writing of business letters.

A few examples are here given for your notice:—