Advance preparations.—The advance preparations in Dallas by Agent Winston G. Lawson of the White House detail have been described in chapter II. With the assistance of Agent in Charge Sorrels of the Dallas field office of the Secret Service, Lawson was responsible for working out a great many arrangements for the President’s trip. The Service prefers to have two agents perform advance preparations. In the case of Dallas, because President Kennedy had scheduled visits to five Texas cities and had also scheduled visits to other parts of the country immediately before the Texas trip, there were not enough men available to permit two agents to be assigned to all the advance work. Consequently, Agent Lawson did the advance work alone from November 13 to November 18, when he was joined by Agent David B. Grant, who had just completed advance work on the President’s trip to Tampa.
The Commission concludes that the most significant advance arrangements for the President’s trip were soundly planned. In particular, the Commission believes that the motorcade route selected by Agent Lawson, upon the advice of Agent in Charge Sorrels and with the concurrence of the Dallas police, was entirely appropriate, in view of the known desires of the President. There were far safer routes via freeways directly to the Trade Mart, but these routes would not have been in accordance with the White House staff instructions given the Secret Service for a desirable motorcade route.[C8-154] Much of Lawson’s time was taken with establishing adequate security over the motorcade route and at the two places where the President would stop, Love Field and the Trade Mart. The Commission concludes that the arrangements worked out at the Trade Mart by these Secret Service agents with the cooperation of the Dallas police and other local law enforcement agents, were carefully executed. Since the President was to be at the Trade Mart longer than at any other location in Dallas and in view of the security hazards presented by the building, the Secret Service correctly gave particular attention in the advance preparations to those arrangements. The Commission also regards the security arrangements worked out by Lawson and Sorrels at Love Field as entirely adequate.
The Commission believes, however, that the Secret Service has inadequately defined the responsibilities of its advance agents, who have been given broad discretion to determine what matters require attention in making advance preparations and to decide what action to take. Agent Lawson was not given written instructions concerning the Dallas trip or advice about any peculiar problems which it might involve; all instructions from higher authority were communicated to him orally. He did not have a checklist of the tasks he was expected to accomplish, either by his own efforts or with the cooperation of local authorities.[C8-155] The only systematic supervision of the activities of the advance agent has been that provided by a requirement that he file interim and final reports on each advance assignment. The interim report must be in the hands of the agent supervising the protective group traveling with the President long enough before his departure to apprise him of any particular problems encountered and the responsive action taken.[C8-156] Agent Lawson’s interim report was received by Agent Kellerman on November 20, the day before departure on the Texas trip.[C8-157]
The Secret Service has advised the Commission that no unusual precautions were taken for the Dallas trip, and that “the precautions taken for the President’s trip were the usual safeguards employed on trips of this kind in the United States during the previous year.”[C8-158] Special Agent in Charge Sorrels testified that the advance preparations followed on this occasion were “pretty much the same” as those followed in 1936 during a trip to Dallas by President Roosevelt, which was Sorrels’ first important assignment in connection with Presidential work.[C8-159]
In view of the constant change in the nature of threats to the President and the diversity of the dangers which may arise in the various cities within the United States, the Commission believes that standard procedures in use for many years and applied in all parts of the country may not be sufficient. There is, for example, no Secret Service arrangement for evaluating before a trip particular difficulties that might be anticipated, which would bring to bear the judgment and experience of members of the White House detail other than the advance agent. Constant reevaluation of procedures, with attention to special problems and the development of instructions specific to particular trips, would be a desirable innovation.
Liaison with local law enforcement authorities.—In the description of the important aspects of the advance preparations, there have been references to the numerous discussions between Secret Service representatives and the Dallas Police Department. The wholehearted support of these local authorities was indispensable to the Service in carrying out its duties. The Service had 28 agents participating in the Dallas visit.[C8-160] Agent Lawson’s advance planning called for the deployment of almost 600 members of the Dallas Police Department, Fire Department, County Sheriff’s Department, and the Texas Department of Public Safety.[C8-161] Despite this dependence on local authorities, which would be substantially the same on a visit by the President to any large city, the Secret Service did not at the time of the assassination have any established procedure governing its relationships with them.[C8-162] It had no prepared checklist of matters to be covered with local police on such visits to metropolitan areas and no written description of the role the local police were expected to perform. Discussions with the Dallas authorities and requests made of them were entirely informal.
The Commission believes that a more formal statement of assigned responsibilities, supplemented in each case to reflect the peculiar conditions of each Presidential trip, is essential. This would help to eliminate varying interpretations of Secret Service instructions by different local law enforcement representatives. For example, while the Secret Service representatives in Dallas asked the police to station guards at each overpass to keep “unauthorized personnel” off, this term was not defined. At some overpasses all persons were excluded, while on the overpass overlooking the assassination scene railroad and yard terminal workmen were permitted to remain under police supervision, as discussed in chapter III.[C8-163] Assistant Chief Batchelor of the Dallas police noted the absence of any formal statement by the Secret Service of specific work assigned to the police and suggested the desirability of such a statement.[C8-164] Agent Lawson agreed that such a procedure would assist him and other agents in fulfilling their responsibilities as advance agents.[C8-165]
Check of buildings along route of motorcade.—Agent Lawson did not arrange for a prior inspection of buildings along the motorcade route, either by police or by custodians of the buildings, since it was not the usual practice of the Secret Service to do so.[C8-166] The Chief of the Service has provided the Commission a detailed explanation of this policy:
Except for inauguration or other parades involving foreign dignitaries accompanied by the President in Washington, it has not been the practice of the Secret Service to make surveys or checks of buildings along the route of a Presidential motorcade. For the inauguration and certain other parades in Washington where the traditional route is known to the public long in advance of the event, buildings along the route can be checked by teams of law enforcement officers, and armed guards are posted along the route as appropriate. But on out-of-town trips where the route is decided on and made public only a few days in advance, buildings are not checked either by Secret Service agents or by any other law enforcement officers at the request of the Secret Service. With the number of men available to the Secret Service and the time available, surveys of hundreds of buildings and thousands of windows is not practical.
In Dallas the route selected necessarily involved passing through the principal downtown section between tall buildings. While certain streets thought to be too narrow could be avoided and other choices made, it was not practical to select a route where the President could not be seen from roofs or windows of buildings. At the two places in Dallas where the President would remain for a period of time, Love Field and the Trade Mart, arrangements were made for building and roof security by posting police officers where appropriate. Similar arrangements for a motorcade of ten miles, including many blocks of tall commercial buildings is not practical. Nor is it practical to prevent people from entering such buildings, or to limit access in every building to those employed or having business there. Even if it were possible with a vastly larger force of security officers to do so, many observers have felt that such a procedure would not be consistent with the nature and purpose of the motorcade to let the people see their President and to welcome him to their city.
In accordance with its regular procedures, no survey or other check was made by the Secret Service, or by any other law enforcement agency at its request, of the Texas School Book Depository Building or those employed there prior to the time the President was shot.[C8-167]
This justification of the Secret Service’s standing policy is not persuasive. The danger from a concealed sniper on the Dallas trip was of concern to those who had considered the problem. President Kennedy himself had mentioned it that morning,[C8-168] as had Agent Sorrels when he and Agent Lawson were fixing the motorcade route.[C8-169] Admittedly, protective measures cannot ordinarily be taken with regard to all buildings along a motorcade route. Levels of risk can be determined, however, as has been confirmed by building surveys made since the assassination for the Department of the Treasury.[C8-170] An attempt to cover only the most obvious points of possible ambush along the route in Dallas might well have included the Texas School Book Depository Building.