There is no need of taking your time now to recapitulate the many things that ought to be done to promote the planting of nut trees and the scientific investigation of nut growing. Dean Watt's address, published in the 12th annual report, and the letter of the secretary to state vice-presidents, contain outlines for these things. The attention of the present convention is more particularly to be given to advocating nut tree planting on a production basis.
Regarding the campaign for new members, perhaps the chairman of the committee on membership will make some remarks. The present membership of the association is 337, if we drop no names this year for non-payment of dues. Of course, those who do not pay their dues should be dropped. But the association has never made any ruling as to how long names should be carried on the rolls. The secretary has been easy in sending copies of the annual reports to members in arrears, hoping that the conscience-stricken recipients would hasten to pay up. But there is no proof that such has been the case, and the secretary would recommend making a rule as to when a member is no longer in good standing, when he should be dropped from the rolls, and what members are entitled to copies of the annual report. The secretary would make the suggestion that there be an amendment to the by-laws to the effect that members who have not paid their dues within three months from the time of their first notification, be sent a second notification to the effect that they are not in good standing on account of non-payment of dues and are not entitled to receive a copy of the annual report; but that all privileges may be restored on payment of dues. At the end of three months from the sending of the second notice, the names of members not in good standing should be dropped. The annual report should be sent only to members in good standing.
Mr. Hilliard asked me what our fiscal year was. I answered that I did not think we had any. It would undoubtedly be a convenience if we are to have a bank man for a treasurer, and a ruling by the association would be in place.
Our accredited list of nut nurserymen is out of date and a new list should be issued. Recommendations as to changes in or additions to that list, should be considered by the members.
It is desirable that the annual reports of the association should be indexed and bound, but no hand has yet been found to do it.
Our ambitions have so far outstripped our sources of revenue that we have come to look on an annual deficit as a normal and defensible thing. I think it is indefensible. I think it is going to have a bad effect on our attendance and our morals if the members have to look forward to what amounts to a good big assessment at every convention. A deficit is not inevitable. The secretary-treasurer was able to report a surplus at the first, fourth, fifth, sixth and seventh meetings. The income from membership dues should be enough to enable the printing of the annual report. But if not I should be in favor of not printing the report until funds were on hand to pay for it.
In rendering an account of the funds of the association I will first state that there is on hand, cash in bank, $84.89. This amount must be charged with the Bowditch hickory prize fund, $25, which leaves $59.89, cash on hand. We owe Mr. Bixby for paying the stenographer's bill, $135.00, and Mr. Olcott for printing, $24.58, a total of $159.58. This makes our deficit $99.69, practically just one hundred dollars.
It should be recalled that in arriving at this result it was necessary to use up our reserve fund from life memberships, amounting to $225.00. If we count that in with the deficit, it amounts to $325.00.
A detailed account of receipts and expenditures is herewith submitted. At the present moment, on account of a rush of other work, on account of difficulties of other kinds, and because of a division of the work between Mr. Hilliard and myself, I am unable to give the exact amount received from memberships and sale of reports and bulletins. This I hope to correct before the annual report goes to press.