A library is justified in placing a limit on the number of volumes which it may be expected to lend at one time to a single institution—say five or ten volumes.
Loans should be made for a definite period, but the length of this period naturally varies with the occasion. The period begins with the despatch of the book from the lending library and ends with the day on or before which the book should be sent off by the borrowing library. If an extension of time is desired, it should be asked for long enough in advance of the book's being due to enable an answer to be received. Books may always be recalled by the lending library in advance of the date originally named if needed for the reasonable service of its home readers.
In lending rare books, large volumes, portfolios of plates, etc., a library may be expected to insist that they must be used only within the building of the borrowing library. In some cases, it may be advisable to put the same restriction on all books lent.
Fines may properly be charged and collected for books detained beyond the allotted time without request for extension. Repeated failure to return books promptly, or negligence in packing them safely is sufficient ground for declining to make further loans. When books are sent out or returned, separate notice of the fact should be sent by mail, stating date of shipment, mode of conveyance, etc. It is recommended that blank forms prepared for this purpose be used. Applications for loans may also most conveniently be made on suitable blanks.
Libraries that are called upon for frequent loans are justified in making a moderate charge in connection with every volume lent, sufficient in the long run to cover the administrative expense involved in looking up and sending off volumes asked for. This charge is not to be considered as a payment for the use of the book, but is intended simply to relieve the lending library of an undue burden of expense unavoidably attendant upon the system of lending with some freedom to other libraries.
It is recommended that libraries arrange so that the services of some competent person may be regularly available at a moderate charge for looking up information, verifying references, etc., when the time and labor involved in such inquiries seem to exceed what may reasonably be demanded of the library staff. The employment of such a person to obtain specific information will also occasionally serve in place of making a loan.
It is also suggested that the possession of a cameragraph, for making rotary bromide prints, or other similar device by which facsimile copies can be made inexpensively, would often enable a library to send a satisfactory copy of portions of a rare book or manuscript in place of lending the original.
WILLIAM COOLIDGE LANE.
III
Inter-library loans