6. The Rehabilitation Committee will in due time report through the same messenger, to the Section Agent, the result of its action in each case. The receipt of the Section Agent will be taken in each instance. The character of its action will of course be based upon the merits of each case. In one instance, a request for transportation may be granted; in another, a check for a loan or grant of money may be furnished; in another, a requisition for certain supplies may be given; and occasionally, an application may be refused.
7. When the report of the Rehabilitation Committee is received by the Section Agent, a brief note thereof must be made on the index card, and a notice should be sent to the applicant, requesting him to call at the Section Office. A printed form will be provided for this notice. Except in cases of refusals, the receipt of the applicant should be taken on the index card for whatever is given to him.
8. In case a check is given by way of loan, it will be accompanied by a promissory note, which must be signed by the applicant when the check is given to him, and the Section Agent should sign the promissory note as a witness. This promissory note should then be returned to the Rehabilitation Committee by the messenger already referred to.
9. The Rehabilitation Committee, in reporting its actions in each case, will attach a slip, giving directions to the Section agent as to what is to be done. (For instance, stating if a promissory note is to be taken, or giving other directions of a like character.)
10. The visitor should notify the applicant in each case that he will receive a notice from the Section Agent as soon as his application has been acted upon by the Committee.
11. The Section Agent must keep the Chairman of the section advised as to the result of each application, so that the Chairman may know what provision has been made for the applicant, and whether or not the applicant should move from the camp, or be denied further food supplies or other assistance.
12. Visitors should indicate on the upper margin of the card,[287] just left of the words “National Red Cross,” the Section from which the card comes. Space should be left in the upper left-hand corner of the card for the number to be placed thereon by the Rehabilitation Committee.
[287] [Appendix II], [p. 428].
13. The name of the visitor and the date of the application should be written on the upper right hand corner of the card.
14. In cases where applicants require Housing and nothing else, the registration cards should be held at the Section Headquarters, and a duplicate separate index should be kept on such cards, catalogued by name. It may be necessary to hold other cards, and these should be filed and indexed in the same way.