5. Tasks of the office
a. The office prepares the meetings of the Central Planning Board in such a manner that the members of the Central Planning Board have the agenda and the material of discussion 24 hours in advance. For this purpose the office conducts preliminary talks with the competent departments, etc.
b. On the strength of the record made by the reporter, the office sees to the execution of the decisions of the Central Planning Board by the competent agencies, and sees to it that the deadlines fixed are complied with.
c. The members of the office keep the members of the Central Planning Board informed between the sessions.
6. The distribution of work, dealing with incoming mail, etc., is arranged by the office itself. The members of the office sign: “By order” of the Central Planning Board.
7. Tasks of the reporters
Reporters have to keep in constant touch with the departments, with regard to the sectors of work they are in charge of. In the regular sittings of the office they report on the progress made and on the measures which are required for the carrying on of the war economy, especially for the increase in production, for other improvements in the supply with raw materials, and for necessary changes in distribution. They do the preliminary work for the meetings of the board (see also 5 a) and in their working sector they are primarily responsible for the execution, within the established time limits, of the decisions of the Central Planning Board.
Berlin, 20 October 1942.
[Typewritten] Milch
[Typewritten] Speer