6. Return of New Post Offices established, Post Offices closed, and changes of Names in Post Offices, to be transmitted not later than the seventh day of each month, and to include all operations under this head up to the first day of the month on which the return is sent in, inclusive.
7. Weekly Journals of Railway Mail Clerks in your Division to be transmitted every Tuesday morning.
8. Return of Losses of and Abstractions of money and other articles from letters to be transmitted on the first day of each month. This return can be made out from the record of applications for missing letters, and should include all supposed cases of loss and abstraction entered in the record during the month which have not been erased, in accordance with the instructions under the head of "Cases of Loss and Abstraction." Those cases not erased should be consecutively numbered and the number entered[1] in the return. In the event of a letter being reported as lost which is subsequently found, you should state in the next month's return "No. reported in the return for the month of found;" and erase from your record of applications for lost letters.
9. Return of transfer of Post Offices to be transmitted by the tenth day of each month, and to include all transfers taking effect up to the first of the month (on which the return is sent in), inclusive.
10. Journal of Travel and Proceedings not later than six days after the expiration of each month.
11. Requisition for payment of Miscellaneous expenses to include travelling allowances, telegraph bills, and all outlays, except salaries and contractors' pay, not later than six days after the expiration of each month. Only one requisition should be sent in each month. Each requisition should be numbered consecutively throughout each fiscal year. No. 1 should be the first requisition made, for accounts the dates of which should embrace the month of July. On each voucher it must be stated clearly for what object the expense has been incurred. Further, each account must bear a certificate as to its correctness in the hand-writing of the Inspector, and must be accompanied by an official voucher on which must be written the number and date of the authority for the expense.
Trademen's accounts should be included in the requisition made for the last month in each quarter. All outstanding accounts should be included in the requisition for the last month in each quarter, as it is very objectionable that accounts for expenses incurred in one quarter should be included in the requisition made for any following quarter.
The vouchers for travelling expenses claimed by officers not entitled to a per diem allowance, should bear your certificate that the amount claimed is the amount of the actual expenses incurred.
The vouchers for telegraph accounts should bear your certificate that all the telegrams charged for have been sent and received on official business.
All accounts for advertising must be accompanied by copies of the advertisement for which the accounts are rendered.