In making out the requisition the accounts should be entered according to their amounts, the largest amount being entered first, and the smallest amount last.
The accounts should be numbered consecutively in the above order on the back.
The number on each account should correspond with the number of its entry in the requisition.
The accounts and vouchers themselves should be placed and forwarded in the order in which entered.
It is very important that the cheques received in payment of accounts should be promptly acknowledged by returning the form sent with them, and that when paid the vouchers should be always returned with the printed letter of advice, in the same order in which entered in the requisition, so that they can be readily checked.
12. One copy of each Time Bill in use should be forwarded on the first day of each quarter. The Bills sent to be classified according to frequency of service, and arranged alphabetically.
Accompanying these Bills should be sent a memorandum of all changes made during the past month in the Bills used.
13. Returns of Railway and Steam Boat Service to be sent in on the first of each month. These Returns to be personally examined by the Inspector before they are sent in.
14. Annual Return of all cases of loss or abstraction to be transmitted on or before the 1st October in each year.
This return should include all cases of loss or abstraction occurring within the year ended the 30th June last past, as well as all such cases occurring at the end of the preceding year as it may not have been possible to include that year's return.