1. For every Mail Service there should be a written contract or memorandum of agreement, which should be made out and executed in triplicate, one copy being for the Department at Ottawa, one for the contractor, and one for yourself.
2. All contracts for Mail Services should be made so as to terminate at the end of a quarter, or if that is not possible, at the end of a month.
3. The contracts terminating at the end of each quarter should be entered in the record of expiration of contracts, a page or two pages in this book as may be required, being appropriated for each quarter.
4. Six months previous to the expiration of the contracts, the usual printed circular should be issued to the Postmaster at each of the termini of the several routes, asking whether any improvements can be made in the service.
5. Should any change be desirable a report should be made thereon to the Postmaster General, at least one month previous to the preparation of the notices inviting tenders for a new contract.
6. Four months before the expiration of each Quarter separate reports should be made to the Postmaster General.
1. Of all contracts expiring at the end of the next ensuing Quarter in which no change of mail service is proposed.
2. Of all contracts expiring at the end of the next ensuing Quarter in which an alteration is recommended.
These reports should be accompanied by the usual notices of advertisement inviting tenders.
7. All advertisements for tenders and all contracts for Mail Services should be carefully prepared, it being borne in mind that nothing more than what is expressed therein can be legally enforced.