General Instructions for the Guidance of Post Office Inspectors in the Dominion of Canada

by Alexander Campbell

The advertisements should be dated a fortnight later than the date of their transmission to the Department.

8. There should be at least six weeks between the date of the advertisements and the date up to which tenders for the service are receivable, and at least eight weeks between the day fixed on for the reception of tenders and the date on which they are to take effect.

9. Duplicates of the notices inviting tenders for Mail Services, should be fyled in the Guard Book provided for that purpose.

10. When the notices have received the approval of the Postmaster General, one copy at least should be sent to each office on the route to be advertised, to be posted up in a conspicuous place in the office for the public information, and as many copies as may be considered necessary to the office at each terminus.

11. The usual forms of tender should also be supplied to Postmasters at those places where these forms of tender will probably be enquired for by parties proposing for the service.

12. Unless there is any good and sufficient objection, contracts for Mail Services must be made with parties whose tenders, being the lowest, have been accepted.

13. It should, however, be ascertained that the party proposing to undertake the service is able satisfactorily to perform it, and that the sureties he names are good and sufficient for the penalty of the required bond.

14. In the event of there being any serious objection to entering into a contract with the parties whose tenders have been accepted, full particulars of the objection should at once be reported to the Postmaster General, and application made for the next lowest tender.

15. Full particulars should also be promptly furnished to the Postmaster General of the action taken on tenders forwarded to you for acceptance on certain conditions, or in cases where none of the tenders received have been accepted in consequence of the high prices demanded.

16. In dealing with accepted tenders for mail services, and in making out the contract therefor, the greatest possible promptness should be observed.