XIII.
CIRCULATION OR DISTRIBUTION.[ToC]
1. On the correct distribution of Mail Matter greatly depends the efficiency of the Postal Service, and this is, therefore, a point which requires your constant and careful supervision.
2. As a general rule all officers between which pass large numbers of letters and papers should exchange direct mails, and the termini of routes should be constituted forward or distributing offices.
3. Each Distribution Book or List should be prepared on a uniform plan. Books and forms for Manuscript Distribution Lists can be obtained on application to the Secretary.
4. You should see that all the Railway Mail Clerks and such Postmasters as require them, are furnished with proper Distribution Books, and that these books are from time to time revised and corrected.
5. All changes in the distribution in your Division should be recorded in a book kept for that purpose, and from this book the necessary corrections in the several Distribution Lists affected should be made.
6. Changes in the distribution affecting offices in other Divisions should be at once communicated to the Inspectors for the Divisions in which the offices are situated.
7. Postmasters and Railway Mail Clerks should be instructed at once to report to you any errors in the distributions which may come under their observation, and prompt steps should be taken for a prevention of their repetition.