The Care of Books

by John Willis Clark

At a later point I shall return to the interesting subject of the Cistercian book-room. For the present I must content myself with translating from their Customs the passage relating to books. It occurs in Chapter cxv., Of the precentor and his assistant. After describing his various duties, the writer proceeds:

With regard to the production and safe-keeping of charters and books, the abbat is to consider to whom he shall entrust this duty.

The officer so appointed may go as far as the doors of the writing-rooms when he wants to hand in or to take out a book, but he may not go inside. In the same way for books in common use, as for instance antiphoners, hymnals, graduals, lectionaries [etc.], and those which are read in the Prater and at Collation, he may go as far as the door of the novices, and of the sick, and of the writers, and then ask for what he wants by a sign, but he may not go further unless he have been commanded by the abbat. When Collation is over it is his duty to close the press, and during the period of labour, of sleep, and of meals, and while vespers are being sung, to keep it locked[139].

The Customs of the Augustinian Order are exceedingly full on the subject of books. I will translate part of the 14th chapter of the Customs in use at Barnwell[140], near Cambridge. It is headed: Of the safe keeping of the books, and of the office of Librarian (armarius). As the passage occurs also in the Customs as observed in France and in Belgium, it may be taken, I presume, to represent the general practice of the Order.

The Librarian, who is called also Precentor, is to take charge of the books of the church; all which he ought to keep and to know under their separate titles; and he should frequently examine them carefully to prevent any damage or injury from insects or decay. He ought also, at the beginning of Lent, in each year, to shew them to the convent in Chapter, when the souls of those who have given them to the church, or of the brethren who have written them, and laboured over them, ought to be absolved, and a service in convent be held over them. He ought also to hand to the brethren the books which they see occasion to use, and to enter on his roll the titles of the books, and the names of those who receive them. These, when required, are bound to give surety for the volumes they receive; nor may they lend them to others, whether known or unknown, without having first obtained permission from the Librarian. Nor ought the Librarian himself to lend books unless he receive a pledge of equal value; and then he ought to enter on his roll the name of the borrower, the title of the book lent, and the pledge taken. The larger and more valuable books he ought not to lend to anyone, known or unknown, without permission of the Prelate....

Books which are to be kept at hand for daily use, whether for singing or reading, ought to be in some common place, to which all the brethren can have easy access for inspection, and selection of anything which seems to them suitable. The books, therefore, ought not to be carried away into chambers, or into corners outside the Cloister or the Church. The Librarian ought frequently to dust the books carefully, to repair them, and to point them, lest brethren should find any error or hindrance in the daily service of the church, whether in singing or in reading. No other brother ought to erase or change anything in the books unless he have obtained the consent of the Librarian....

The press in which the books are kept ought to be lined inside with wood, that the damp of the walls may not moisten or stain the books. This press should be divided vertically as well as horizontally by sundry shelves on which the books may be ranged so as to be separated from one another; for fear they be packed so close as to injure each other or delay those who want them[141].

Further, as the books ought to be mended, pointed, and taken care of by the Librarian, so ought they to be properly bound by him.

The Order of Prémontré—better known as the Premonstratensians, or reformed Augustinians—repeat the essential part of these directions in their statute, Of the Librarian (armarius), with this addition, that it is to be part of the librarian's duty to provide for the borrowing of books for the use of the House, as well as for lending[142].